Resolution to set deadline for items to be placed on the weekly agenda
WHEREAS, the Delaware County Board of Commissioners request that all items needed to be placed on the agenda of the Delaware County Board of County Commissioners will be presented via e-mail or in person to the Office of the County Clerk for Delaware County at a date not later than Thursday at 12:00 PM immediately preceding the regularly scheduled Delaware County Board of Commissioners meetings for the following Tuesday.(If possible, please present items not later than 30 minutes prior to the deadline to facilitate processing).E-mail requests are to be sent to Kathy Parker, Commissioner’s Secretary at firstname.lastname@example.org and copied to Barbara Barnes, County Clerk at email@example.com as well as the Chairman of the Board of Commissioners, David Poindexter at David_2588@yahoo.com.Deadlines for items to appear and be considered by the Delaware County Board of Commissioners Special Meetings and Holiday Weeks will be announced by the Office of the County Clerk of Delaware County at the time the meeting is scheduled.
WHEREAS, the Board of County Commissioners of Delaware County agrees that many requests to be placed on the agenda for consideration require additional documents and/or forms, the deadline will provide the Office of the County Clerk appropriate time to review each posting request and time to notify the person requesting the agenda item to present documents and/or forms prior to the time of the required agenda posting deadline 48 hours prior to the meeting.The Open Records Act requires any applicable items be presented for the Board of County Commissioners to consider action.
NOW, THEREFORE be it resolved that the Board of County Commissioners of Delaware County, Oklahoma approves the above referenced deadline schedule effective immediately.
This resolution is hereby adopted on the 15th day of November, 2022.